HR Module
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Letters Awaiting Your Signature

Please review and sign these letters

Leave Balance

0
days left
Remaining 0
Taken 0
Pending 0
Total Allowance 25
Until 31st December 2026

My Leave

No leave scheduled

Pending Requests

No pending requests

Who's Off Today

Everyone's in today!

Upcoming Birthdays

No birthdays this week

Work Anniversaries

No anniversaries this month

My Leave Requests

My Documents

Recruitment Requests

My Requests

Notification Preferences

Choose how you want to receive notifications — via email, AI agent (Teams), both, or none.

January 2026

Day Details

Organisation Chart

Visual hierarchy of reporting structure

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Total Employees
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Departments
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Managers
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Without Manager

People

Employee Directory

Browse and search employees

Manager

Pending Approvals

Review leave, WFH, and HR requests waiting on your decision.

Manager

Team Overview

Absence

Absence Analytics

Bradford scores, alerts, and return-to-work follow-up in one place.

Bradford Factor Formula: B = S² × D (Spells squared × Total Days)
This formula highlights frequent short-term absences as more disruptive than single longer absences. Learn more

Request time off

Pick your range on one calendar — tap start, then end.

Dates

Tap your first day, then your last day. Tap any day again to reset.

From —
To —
Days —

Work from home

Log when you are working remotely. Pick your dates on the calendar below.

Dates

Tap your first day, then your last day. Past dates cannot be selected.

From —
To —
Working days 0

EDIT PERSONAL DETAILS

Home Address

Cannot Request Time Off

Please address the following before submitting a leave request:

ADJUST LEAVE ALLOWANCE

Employee Name
Current Allowance: 25
Adjustments (this year): 0
Total Available: 25
Positive number to add days, negative to remove days

RECORD LATENESS

LATENESS DETAILS

Edit Employment Details

Base annual leave entitlement for this employee
When disabled, leave requests for this employee are automatically approved (e.g., for executives).
If no manager is assigned and this is enabled, approval requests will go to HR admins.

Edit Tax & Banking

This is sensitive information. All changes are logged for audit purposes.
For security, the current value is not shown. Enter a new value to update.

REVIEW REQUEST

Add Leave Type

Leave Settings
Calendar Privacy

Add Public Holiday

Select sites where this holiday applies. Leave empty for company-wide holidays.

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Employees from this country will see this holiday regardless of site

Add Weekend Working Day

Must be a Saturday or Sunday

Only employees at this site will be affected

If this weekend day replaces a specific weekday, that weekday will become non-working for this entity. Must be a Monday–Friday.

Add Sick Leave Rule

The entity this rule applies to (e.g., UK, Hungary)

Which leave type triggers documentation requirements

Days before documentation required (0 = always required)

Days after return to upload

If employee doesn't provide documentation, deduct days from this leave type (usually Annual Leave)

Example: If self-cert is 7 days and an employee is off sick for 10 days, they'll be required to upload a doctor's note within 5 days of returning.

Upload Sick Note

Accepted formats: PDF, JPG, PNG, DOC, DOCX (max 10MB)

The date on the doctor's note (optional)

Once uploaded, the document will be stored securely and you'll be able to submit new leave requests.

Declare No Documentation

Important: If you declare that you don't have documentation, the sick leave days may be deducted from your annual leave balance. Please provide a reason below.

EMPLOYEE PROFILE

LEAVE HISTORY

⚠ Deleting approved requests will restore days to balance

LOG LEAVE FOR EMPLOYEE

Days to log: 0
Note: This leave will be logged as approved. The employee and their manager will be notified. For today or future dates, Out of Office will be set automatically if enabled.

LOG WFH FOR EMPLOYEE

Select the day(s) this employee will be working from home.

Working Days: 0
Note: WFH will be logged as approved. This will not set Out of Office on Teams or email.

EDIT EMERGENCY CONTACTS

Primary Contact

Secondary Contact (Optional)

EDIT COMPENSATION

Tax Information

SALARY HISTORY

ADJUST LEAVE BALANCE

Current Balance

DOCUMENT

SIGN DOCUMENT

Document You Are Signing:
I hereby state that I have read the above document and agree to abide by the contents.
A signature will be generated below based on the name entered above
Auto generated
Draw manually
Your signature will appear here

UPLOAD DOCUMENT

Accepted: PDF, Word, JPEG, PNG. Max 10MB.
Employee will need to sign this document before they can request time off.

UPLOAD POLICY DOCUMENT

New employees matching the criteria will automatically receive this document when they activate their account.

COMPLIANCE REPORT

ADD DOCUMENT CATEGORY

Enable for documents like visas, certifications, or contracts that expire.

ADD DEPARTMENT

Short code for reports
#6B7280

ADD JOB TITLE

EDIT ORGANISATION DETAILS

Used for approvals and org chart hierarchy
When disabled, leave requests are automatically approved (for executives/CEO).

Request training

Pick your course dates on one calendar — tap start, then end. Past dates cannot be selected.

Training dates

Tap your first day, then your last day.

From —
To —

Weekends excluded. Use 0.5 for a half day (single-day requests).

TRAINING REQUEST

MANDATORY TRAINING

ADD MANDATORY TRAINING

Max: 150MB for videos, 20MB for documents. Accepted: MP4, PDF, DOC, PPT.

COMPLETION REPORT

New Recruitment Request

Recruitment Request Review

Letter Template Editor

Template Settings

Select sites where this template should be used. Leave empty + check "Default" for fallback.

Insert Variable

Drag into letter or click to insert at cursor

Employee Info

Employee Address

Employment

Dates

Salary Change Variables

Bonus Variables

Performance Review Variables

Disciplinary Variables

Recognition Variables

Company & Signatory

Entity Addresses

Insert specific entity details regardless of employee's site

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Quick Templates

Start typing your letter here...

Letter Preview

Variables replaced with sample data

Insert Logo

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Recommended: PNG with transparent background, max 500KB

Insert Table

Insert Image

Letter Preview

Template: for

You can edit the letter content below before sending. Changes only affect this specific letter, not the template.

This letter will be logged and tracked in the employee's documents

Bradford Alert

Add Performance Review

Opens the letter template selector to create a formal review summary letter

Add Disciplinary Action

Legal Protection: Document all disciplinary actions thoroughly. Include specific incidents, dates, and evidence. This creates a defensible record if the action is later challenged.

Especially important for PIPs - when will progress be reviewed?

Link this action to a related HR meeting (investigation, hearing, etc.)

Creates a formal warning/PIP letter for the employee's record

Add Bonus Payment

Leave blank if payment date is not yet confirmed

Creates a formal bonus notification letter for the employee

Add Recognition

Creates a formal recognition letter or certificate for the employee

Select Letter Template

Choose a letter template to generate for this record. You'll be able to preview and edit before sending.

Schedule Return to Work Meeting

Schedule Teams Meeting

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Teams
The HR Meeting Assistant will join, transcribe the conversation, and generate a summary. Supports English and Hungarian.
The transcript and summary will be saved to the employee's Log tab. You can choose whether to share it with the employee.

Complete Return to Work Meeting

Understanding Bradford Factor

The Formula

B = S² × D

Where:

Why It Matters

The formula squares the number of spells, which means frequent short-term absences result in a higher score than fewer longer absences with the same total days off.

Examples

Scenario Spells Days Score
10 single-day absences 10 10 1,000
5 two-day absences 5 10 250
1 ten-day absence 1 10 10

Threshold Levels

Normal (0-199) - No action required
Concern (200-499) - Monitor and informal discussion
Action (500-899) - Formal review required
Serious (900+) - HR intervention required

Edit Bradford Thresholds

Rolling period over which absences are counted

Notification Settings